Sponsorship & Exhibition Opportunities

Elevate your profile through recognition as a thought-leader, influencer and supporter of the field of vacuum technology, materials, surfaces and vacuum science.  Detailed information on partnership and exhibition opportunities are available below or should you wish to discuss your objectives with us to create a tailored package contact us today at vacuumcongress@arinex.com.au

Who you will meet at the Virtual Vacuum Congress 2021

You will have the opportunity to connect with physicists, chemists, materials scientists, engineers and technologists who are active in the fields of basic and applied research, development, manufacturing, sales; and education of vacuum science, technology and it’s application. The Congress highlights our nine major scientific divisions:

  • Applied Surface Science
  • Bio-interfaces
  • Electronic Materials and Processing
  • Nanometre Structures
  • Plasma Science and Technique
  • Surface Engineering
  • Surface Science
  • Thin Film

Benefits of aligning with the Virtual Vacuum Congress 2021:

  • Unlimited opportunities before, during and after the event to promote your brand, product and services.
  • Headline your brand in front of decision makers, thought leaders, innovative thinkers and up and coming scientists and researchers.
  • Maximise engagement with large audiences unhindered by geography or time.

Value for money

Showcase your latest research and development, innovation, products and services to a qualified audience without incurring costs for accommodation, travel, booth construction and freight.

Thought-Leadership

 Elevate your profile through recognition as a thought-leader, influencer and supporter of the field of vacuum technology, materials, surfaces, plasma and vacuum science.

Ground-breaking analytics

Gain priceless market intelligence, leads and trends with access to attendee analytics; allowing you to identify trends, engagement patterns and asses your ROI leading to more effective lead generation and retrieval.

Engagement

Our virtual platform will create dynamic opportunities for you to engage with delegates through your virtual showcase or the Meeting Hub and gamification. Reach beyond your regular network of potential customers by engaging them in a dynamic, pre-qualified and informative environment.

 

Products and Services

Capitalise on the event platform to demonstrate products, introduce programs/services, and provide solutions to attendees. Our virtual platform will allow you to be more creative with content, design, and interaction.

 

Prolonged visibility

Remain top-of-mind over a longer period as our virtual platform will be accessible 24 hours each day to enable both local and global visitors to speak to your booth representatives across the various time zones world-wide. Delegates will also have access to the virtual platform prior to the Congress and on-demand sessions available for 30 days post Congress.

Confirmed Sponsors and Supporters

The VVC21 Organising Committee would like to acknowledge the contribution of the following Sponsors and Supporters:

             

   

   

 

Sponsorship Opportunities 

Presenting Partner                                                                                   

A$10,000.00 inc. GST
Exclusive

Package Inclusions:

 Branding and Marketing – “Live” and “On Demand” Exposure

  • Opening 20-second video prior to official Congress commencement. The video will also be made available on the program On-Demand.
  • Prominent logo positioned on the Program page throughout Congress
  • Prominent logo positioned at the top of all promotional EDMs.
  • Prominent logo positioned on registration form.
  • Prominent logo positioned on attendee confirmation emails.
  • Prominent logo positioned on attendee “thank you” emails.
  • Prominent logo positioned on “on-demand” availability announcement emails.
  • Prominent acknowledgement on marketing announcements (such as social media) related to the Congress.

Program Involvement

  • One (1) presentation session within official Congress program
    – Sponsor to nominate topic and speaker for the session, to be approved by Organising Committee no later than 8 weeks prior to Congress

          *In the interest of program quality, content must be educational in nature as opposed to product or service promotion (subject to  Program Committee approval)
          Sponsor name and logo displayed next to the sponsored session on the main program page

  • Opportunity for your nominated executive to be a panellist if a panel session is included in the program (subject to Program Committee approval).

Congress Registration

  • Five (5) complimentary Congress registrations

Virtual Showcase

  • Top ranked listing in the Virtual Showcase section
  • Virtual showcase will feature your company profile, and opportunity to feature a video advertisement and downloadable PDF.

Market Intelligence

  • Opportunity to provide a three (3) question poll during your sponsored presentation session.

Post Congress

  • Full Congress attendee list (subject to privacy laws and consent) with delegates who attended your sponsored presentation session indicated
  • Results of polling questions for sponsored session
  • Records of all chats and Q&A for sponsored session.

Supporter 

A$5,000.00 inc. GST
Unlimited

Package Inclusions:

Branding & Marketing – “Live” and “On Demand” Exposure

  • Logo positioned on the program page throughout Congress
  • Logo positioned on all promotional EDMs
  • Logo positioned on registration form
  • Logo positioned on attendee confirmation emails
  • Logo positioned on attendee “thank you” emails
  • Acknowledgement on marketing announcements (such as social media) related to the Congress.

Congress Registration

  • Three (3) complimentary Congress registrations

Virtual Showcase

  • Prominent ranking in the Virtual Showcase section
  • Virtual Showcase will feature your company profile, and opportunity to feature a video advertisement and downloadable PDF brochure.

Post Congress

  • Full Congress attendee list (subject to privacy laws and consent).

Virtual Showcase

A$1,500 inc. GST

Take this opportunity to highlight your company, products, and services in a prominent manner.  The sample layout is shown below.

Package Inclusions

Showcase (virtual exhibition) package incudes: 

  • Two (2) complimentary Congress registrations
  • Your virtual showcase will feature:

    – Your company profile
    – Video advertisement (exhibitor to provide)
    – PDF brochure (exhibitor to provide)
    – Option for online chat or video calls with attendees.

“Town Hall Session” (within Congress Program)                            

A$1,500 inc. GST
Limited

Package Inclusions:

Opportunity to announce a product launch, share a research or experiment update, or pipeline updates to all attendees.  This pre-recorded session will be conducted in a “rapid-fire” presentation mode for ten (10) minutes using a maximum of five (5) PowerPoint slides.  The industry “Town Hall Session” will be part of the official timeline of the Program and available on demand!

Contact us to discuss further today!

Questions? Don’t see an opportunity that meets your objectives?

Terms & Conditions

Sponsorship Booking Terms and Conditions

  1. Where appropriate, Goods and Services Tax (GST) is applicable to all goods and services offered by the Sponsorship & Exhibition Managers and all prices in this document are inclusive of the GST. GST is calculated at the date of publication of this document. The Sponsorship & Exhibition Managers reserve the right to vary the quoted prices in accordance with any movements in the legislated rate of the GST.
  2. Sponsorship will be allocated only on receipt of a signed Booking Form and Booking Terms and Conditions. A letter of confirmation will be provided to confirm the booking, together with a tax invoice for the required 50% deposit. The deposit is payable thirty (30) days from the date of the tax invoice. The balance is due and payable by . Applications received after 16 June 2021 must include full payment. Payments for sponsorship of $5,000 and under will be required to be paid by credit card and will be charged the full amount following booking.
  3. All monies are payable in Australian dollars.
  4. All monies due and payable must be received by the Sponsorship & Exhibition Managers prior to the event. No organisation will be listed as a sponsor in any official Event material until full payment and a completed, signed booking form have been received by the Sponsorship & Exhibition Managers.
  5. If sponsorship payment is not received by 16 June 2021 you will receive an email notifying you that the authorised credit card supplied on the Booking Form will be charged for the remaining unpaid amount.
  6. Cancellation Policy – In the event of cancellation by the sponsor, a service fee of 50% of total fees applies for cancellations prior to 16 May 2021. No refunds will be made for cancellations after this date and full payment will be due and payable. Should a cancellation be made prior to payment being made, the appropriate cancellation fee will be applicable, and the Sponsorship & Exhibition Managers will issue an invoice which will be payable within seven (7) days. After sponsorship has been confirmed and accepted, a reduction in sponsorship is considered a cancellation and will be governed by this cancellation policy. All communications regarding cancellation must be made in writing. 
  7. No sponsor shall assign, sublet or apportion the whole or any part of their sponsorship package except upon prior written consent of the Sponsorship & Exhibition Managers.
  8. Sponsorship monies will facilitate towards the successful planning and promotion of the Event in addition to subsidising the cost of management, communication, invited speakers, program and publications. Sponsorship monies are not expended on any entertainment incurred which is incidental to the activities of the Event.
  9. Sponsorship entitlements including organisation logo on the Event website and other marketing material will be delivered only after receipt of the required deposit or full payment.
  10. Nomination of speakers will be subject to written approval by the speaker and the Program Committee. Furthermore, at the sole discretion of the Program Committee, sponsored speakers may be asked to speak at additional keynote and/or concurrent sessions.
  11. Sponsors whose agreed entitlements include the right to host an endorsed private function will do so at their own expense and at a time and date approved by the Sponsorship & Exhibition Managers and <association/host name>.
  12. Hosting of private functions in conjunction with the Event is limited to those sponsors who have obtained such a right within their sponsorship entitlements. The purpose of this condition is to avoid conflict between official Event functions and private functions.
  13. The Delegate List may be used by the sponsor (if entitled to do so under their sponsorship entitlements) for the purpose of contacting Event delegates only. The list must not be used by the sponsor for any purpose related to future events and shall not be transferred in whole or in part to any third party. The Delegate List may be used for up to a twelve-month period from the start date of the Event. The inclusion of email addresses is at the discretion of the Sponsorship & Exhibition Managers. The Delegate List will exclude those persons who have refused consent of their information in accordance with Privacy Acts.
  14. You agree that no promise, warranty or representation has been made to you by the Sponsorship & Exhibition Managers regarding any benefit expected or other expectation you may have regarding entry in this Agreement and that you alone bear full responsibility for the sponsorship package chosen by or allocated to you.
  15. The Sponsorship & Exhibition Managers will have no liability to you of any kind if anything not of their doing occurs that you may consider causes you loss or damage of any kind.  In the event of cancellation or interruption of the Event, the Sponsorship & Exhibition Managers will have no liability to you other than any refund to which you may be entitled from the Event venue.
  16. Force Majeure Event

(a)      Subject to the following provisions of this clause, if a Party is or will be affected by Force Majeure:

(i)        such Party will immediately notify the other Party of the Force Majeure event and its anticipated impact on the performance of this Agreement.

(ii)       such Party will not be liable for any delay or failure to perform its obligations pursuant to this Agreement caused by such Force Majeure.

(iii)      if a delay or failure by such Party to perform its obligations is caused or anticipated due to a Force Majeure, the performance of such obligations will be suspended.

(iv)      if a delay or failure by a Party to perform its obligations due to such Force Majeure exceeds thirty (30) days, the other Party may immediately terminate this Agreement by providing notice in writing to the other Party.

(b)      If the Event is delayed, postponed, altered, or cancelled by a Force Majeure:

(i)       neither Party will exercise a right or remedy under this clause unless and until the Parties have endeavoured to agree upon amendments to this Agreement for the delay, postponement, alteration or cancellation of the Event.

(ii)       Arinex will not be obliged to refund to the sponsor any part of payments already made under the Agreement.

(c)       It is the intention of the Parties that this clause will supplant the common law doctrine of frustration and the operation of the Frustrated Contracts Act 1978 (NSW) and equivalent legislation in other jurisdictions, to the extent applicable.

Online Exhibition Booking Terms and Conditions

  1. Where appropriate, Goods and Services Tax (GST) is applicable to all goods and services offered by the Sponsorship & Exhibition Managers and all prices in this document are inclusive of the GST. GST is calculated at the date of publication of this document. The Sponsorship & Exhibition Managers reserve the right to vary the quoted prices in accordance with any movements in the legislated rate of the GST.
  2. A letter of confirmation will be provided to confirm the booking together with a tax invoice for the required 50% deposit. The deposit is payable thirty (30) days from the date of the tax invoice. The balance is due and payable by . Applications received after 16 June 2021, must include full payment. Payments for exhibition of $5,000 and under will be required to be paid by credit card and will be charged the full amount following booking.
  3. All monies are payable in Australian dollars.
  4. All monies due and payable must be received by the Sponsorship & Exhibition Managers prior to the event. No exhibitor will be permitted online access to commence showcase set up or be listed as an exhibitor in the online publications until full payment and the signed Booking Form and Terms & Conditions have been received by the Sponsorship & Exhibition Managers.
  5. If exhibition payment is not received by 16 June 2021 you will receive an email notifying you that the authorised credit card supplied on the Booking Form will be charged the remaining unpaid amount.
  6. Cancellation Policy – In the event of cancellation by the exhibitor, a service fee of 50% of total fees applies for cancellations prior to 16 May 2021. No refunds will be made for cancellations after this date and full payment will be due and payable. Should a cancellation be made prior to payment being made, the appropriate cancellation fee will be applicable, and the Sponsorship & Exhibition Managers will issue an invoice which will be payable within seven (7) days. All communications regarding cancellation must be made in writing.
  7. The Sponsorship & Exhibition Managers will not discount or refund for any facilities not used or required.
  8. In the use of the exhibition space/booth/display table allocated to you, and at all times in and around the Event premises, you must: (a) exercise due care for the persons and will be solely liable for any harm to any person, or loss of or damage to property or premises you or your personnel cause by any act or omission, whether or not found negligent; (b) not engage in any allegedly unlawful conduct; and (c) not use or display any material that is alleged to infringe the intellectual property (including any moral rights) of any other person. The Sponsorship & Exhibition Managers reserve the right to terminate your use of the exhibition showcase allocated to you, without liability to you, and you will be liable for any loss or damage suffered by the Sponsorship & Exhibition Managers, if any of these things occur or are threatened by you.
  9. No exhibitor shall assign, sublet or apportion the whole or any part of their Showcase except upon prior written consent of the Sponsorship & Exhibition Managers.
  10. The Delegate List may be used by the exhibitor (if entitled to do so under their exhibition entitlements) for the purpose of contacting Event delegates only. The list must not be used by the exhibitor for any purpose related to future events and shall not be transferred in whole or in part to any third party. The Delegate List may be used for up to a twelve-month period from the start date of the Event. The inclusion of email addresses is at the discretion of the Sponsorship & Exhibition Managers. The Delegate List will exclude those persons who have refused consent of their information in accordance with Privacy Acts.
  11. You agree that no promise, warranty or representation has been made to you by the Sponsorship & Exhibition Managers regarding any benefit expected or other expectation you may have regarding entry in this Agreement and that you alone bear full responsibility for the exhibition package chosen by or allocated to you.
  12. The Sponsorship & Exhibition Managers will have no liability to you of any kind if anything not of their doing occurs that you may consider causes you loss or damage of any kind.  In the event of cancellation or interruption of the Event, the Sponsorship & Exhibition Managers will have no liability to you.
  13. Force Majeure Event

(a)      Subject to the following provisions of this clause, if a Party is or will be affected by Force Majeure:

(i)       such Party will immediately notify the other Party of the Force Majeure event and its anticipated impact on the performance of this Agreement.

(ii)       such Party will not be liable for any delay or failure to perform its obligations pursuant to this Agreement caused by such Force Majeure.

(iii)      if a delay or failure by such Party to perform its obligations is caused or anticipated due to a Force Majeure, the performance of such obligations will be suspended.

(iv)      if a delay or failure by a Party to perform its obligations due to such Force Majeure exceeds thirty (30) days, the other Party may immediately terminate this Agreement by providing notice in writing to the other Party.

(b)      If the Event is delayed, postponed, altered, or cancelled by a Force Majeure:

(i)       neither Party will exercise a right or remedy under this clause unless and until the Parties have endeavoured to agree upon amendments to this Agreement for the delay, postponement, alteration or cancellation of the Event.

(ii)       Arinex will not be obliged to refund to the sponsor any part of payments already made under the Agreement.

(c)       It is the intention of the Parties that this clause will supplant the common law doctrine of frustration and the operation of the Frustrated Contracts Act 1978 (NSW) and equivalent legislation in other jurisdictions, to the extent applicable.